Despite pitching Exchange ActiveSync as the better protocol, Microsoft has turned the lights on IMAP support for its Outlook.com consumer-oriented email service. The newly added protocol brings along with it a slew of benefits, including support from services like Unroll.me, and an improved user experience for those who connect to Outlook.com from a number of third-party clients such as the Mail app from OS X.
Setting up Outlook.com, using the IMAP protocol, in the OS X Mail app is not a straightforward process, as either the needed configuration settings are missing or the software automatically chooses POP as the unchangeable, de-facto protocol. A bit of trickery might be involved. Here is what you need to know.
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First, let's take a look at the configuration settings. In order to use Outlook.com with IMAP, the following settings must be used during the setup process in the email client (obviously, you have to remove the quotes):
For incoming connections:
- Server address: 'imap-mail.outlook.com'
- Server port: '993'
- Encryption type: 'SSL'
For outgoing connections:
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- Server address: 'smtp-mail.outlook.com'
- Server port: '587'
- Encryption type: 'TLS' ('SSL' can be used if TLS is not an option)
![Mac Os Mail App Outlook Mac Os Mail App Outlook](/uploads/1/2/6/3/126320505/458109318.jpg)
Second, if you have two-factor authentication enabled for your Outlook.com account then you will have to create an application-specific password to use during the setup process (your normal password will not work in this case). You will have to either keep the window which displays it open or write it down somewhere it's easily accessible (I prefer the former option, for security purposes), so you can type it in or paste it when needed. Here's how to create an application-specific password:
- Open the Outlook.com Account Settings
- Open Edit security info
- Under App passwords, open Create a new app password
Outlook.com will then automatically create a new application-specific password for you to use to log in to your account. Remember to heed the aforementioned advice.
Depending on the OS X iteration that runs on your Mac (or, Hackintosh if you're doing this on a PC), the Mail app will either let you set up Outlook.com with IMAP directly, at which point you will only have to use the aforementioned configuration settings to add the account (the general guidelines will be presented below), or refuse to use anything but POP during the process.
Here's how to figure that out. Open the Mail app, go to File, then click on Add Account. Type in your Outlook.com email address and password (or, application-specific password for those who have two-factor authentication enabled) and click Continue.
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If you can choose which protocol -- or, account type -- to use (IMAP or POP in this case), then you should carry on with the process and type in the configuration settings as needed. If the Mail app says that the account type is 'outlook.com POP' and does not let you change it then you will have to click Go back and do the following:
- Use a bogus email address and password (like [email protected] and 'fictivepassword', respectively).
- Under Account Type, select IMAP.
- Under Incoming Mail Server, type in 'imap-mail.outlook.com'
- Under User Name, type in your Outlook.com email address.
- Under Password, type in your Outlook.com password, or application-specific password.
It should look like this (see image below). Then, click Continue.
- Under Outgoing Mail Server, type in 'smtp-mail.outlook.com'
- Tick Use only this server
- Tick Use Authentication
- Under User Name, type in your Outlook.com email address
- Under Password, type in your Outlook.com password, or application-specific password
Here's how it should look like (see image below). Then click Continue.
Click Create. The OS X Mail app is now using IMAP to connect to your Outlook.com account. But you still have two more things to do. You have to change the bogus email address and password, that you used in the beginning of this process, to your real Outlook.com account name and a description of your choosing (if you have followed my advice to the letter, then you have 'Fictiveemail' as the description).
To do that you have to, from the Mail app, click on Mail, then Preferences and select the account your just added. And, use the real Outlook.com account name under Email Address and type in a description for this account (like, 'Outlook.com').
Even though I have yet to test this, it's safe to assume that you can use the same IMAP configuration settings with a Hotmail or Live username handle (like [email protected] or [email protected]).
Add your email account
If you don't have an email account set up, Mail prompts you to add your email account.
To add another account, choose Mail > Add Account from the menu bar in Mail. Or choose Apple menu > System Preferences, click Internet Accounts, then click the type of account to add.
- When adding an account, if you get a message that your account provider requires completing authentication in Safari, click Open Safari and follow the sign-in instructions in the Safari window.
- If necessary, Mail might ask you for additional settings.
Learn more about how to add or remove email accounts.
Send and reply
Learn how to compose, reply to, and forward email.
Send new messages
- Click New Message in the Mail toolbar, or choose File > New Message.
- Enter a name, email address, or group name in the 'To' field. Mail gives suggestions based on your contacts and messages on your Mac and devices signed into iCloud.1
- Enter a subject for your message.
- Write your email in the body of the message.
- To add an attachment, drag an attachment to the body of the message. Or choose File > Attach Files, choose an attachment, then click Choose.
- To change your font and format, use the options at the top of the message window.
- Beginning with macOS Mojave, it's even easier to add emoji to your messages. Just click the Emoji & Symbols button in the toolbar at the top of the message window, then choose emoji or other symbols from the character viewer.
- Send or save your message:
- To send, click the Send button or choose Message > Send.
- To save your message as a draft for later, close the message, then click Save.
Reply and forward
- To reply to a single person, click Reply , type your response, then click Send .
- To reply to everyone on a group email, click Reply All , type your response, then click Send .
- To forward a message to other people, click Forward , type your response, then click Send .
Organize and search
Sort your emails into folders and use multiple search options to find specific messages.
Microsoft Outlook Mail For Mac
Create folders
You can create Mailboxes to organize your emails into folders.
- Open Mail, then choose Mailbox > New Mailbox from the menu bar.
- In the dialog that appears, choose the location for the Mailbox.
- Choose your email service (like iCloud) to access your Mailbox on your other devices, such as an iPhone signed into the same email account.
- Choose On My Mac to access your Mailbox only on your Mac.
- Name the mailbox and click OK.
If you don't see the mailboxes sidebar, choose View > Show Mailbox List. To show or hide mailboxes from an email account, move your pointer over a section in the sidebar and click Show or Hide.
Sort your emails
To move a message from your Inbox to a mailbox:
- Drag the message onto a mailbox in the sidebar.
- In macOS Mojave, you can select the message, then click Move in the Mail toolbar to file the message into the suggested mailbox. Mail makes mailbox suggestions based on where you've filed similar messages in the past, so suggestions get better the more you file your messages.
To delete a message, select a message, then press the Delete key.
To automatically move messages to specific mailboxes, use rules.
Search
Use the Search field in the Mail window to search by sender, subject, attachments, and more. To narrow your search, choose an option from the menu that appears as you type.
Add and mark up attachments
Attach documents and files to your messages and use Markup to annotate, add your signature, and more.
Attach a file
Best video editing software mac 2015. To attach a file to your message:
- Drag an attachment to the body of the message.
- Choose File > Attach Files, choose an attachment, then click Choose.
Use Markup with your attachments
You can use Markup to draw and type directly on an attachment, like an image or PDF document.2
- Click the Attach button or choose File > Attach Files in the message window.
- Choose an attachment, then click Choose File.
- Click the menu icon that appears in the upper-right corner of the attachment, then choose Markup.
- Use the Sketch tool to create freehand drawings.
- Use the Shapes tool to add shapes like rectangles, ovals, lines, and arrows.
- Use the Zoom tool in the Shapes menu to magnify and call attention to a part of an attachment.
- Use the Text tool to add text.
- Use the Sign tool to add your signature.
- Click Done.
Learn more
- Contact Apple Support.
1. All devices signed into iCloud with the same Apple ID share contacts. Contacts addressed in previous messages that were sent and received on those devices are also included. To control this feature, turn Contacts on or off for iCloud. On Mac, choose Apple menu > System Preferences, then click iCloud. On iOS devices, go to Settings, tap your name at the top of the screen, then tap iCloud.
2. Markup is available in OS X Yosemite and later.